Employee Records Management

HR Partner makes record keeping a breeze. Finally, everything is in one secure place.

See all our features here
Core Employee Records

Core Employee Records

Store all the employee information you need to stay on top of your HR. This includes;

  • Almost unlimited contact information
  • Position and salary history
  • History of absences & time off
  • Track company assets on loan to employees
  • Benefits and plans allocated to employees
  • Dependents
  • Prior education
  • File attachments (contracts, certificates, etc)
  • Grievances & complaints
  • Interviews / discussions
  • Performance reviews
  • Renewable documents (eg passports, licences, etc)
  • Skills matrix
  • Training history
  • Free form notes

Employee Records: Internal Employee Notes

  • Keep track of all the informal discussions and notes for each employee
  • Include as many file attachments as you want
  • Set reminders so that nothing gets forgotten
Internal Employee Notes
Positions & Salaries

Employee Records: Positions & Salaries

  • Keep a record of the progression of your employees through your organization
  • No need to go hunting for documents

Employee Records: Leave & Absences

  • See a history of each employee’s leave
  • Visual "heatmap" breakdown of time off by day of the week
  • Access leave balances quickly
  • The calendar view gives another way of analysing your employees’ leave
Leave & Absences

Employee Records: Assets

  • Track all of the assets on loan to employees
  • This could include phones, computers, uniforms, security cards, special equipment and more
  • Easily transfer assets to other employees
  • Set reminders if they need to be updated or retrieved at a certain date

Employee Records: Benefits & Plans

  • Keep record of all the benefits each employee has been assigned
  • This can include health care insurance plans, vehicle allowances, stock bonus schemes, study allowances, technology spend allowances, or anything else your organization offers
Benefits & Plans

Plus a lot more!

HR Partner’s employee records management system includes even more modules - in fact, too many to show them all here.

The best way to see them is to explore HR Partner for yourself with a free trial!

Customizable for your Organisation

And our employee records management system can all be setup to suit your particular requirements…

  • Use custom fields to record additional specific information (eg did they complete First Aid training, the date they’re next on duty for morning tea, their monthly travel allowance, etc)
  • Turn specific modules on and off - or control the permissions that your HR admin team has to view certain modules
  • Customize almost any of the selections - set up your departments, roles, and any list options to suit your company