Employee Records

HR Partner makes record keeping a breeze. Finally, everything is in one secure place.

All Your Employee Records in One, Secure Place

One employee directory, that your team can access from wherever they’re working.

Employee Directory

Core Employee Records

Store all the employee information you need to stay on top of your HR.

Core Employee Records
  • Almost unlimited contact information
  • Emergency contact information
  • Position and salary history
  • History of absences & time off
  • Track company assets on loan to employees
  • Benefits and plans allocated to employees
  • Dependents
  • Prior education
  • File attachments (contracts, certificates, etc)
  • Grievances & complaints
  • Interviews / discussions
  • Performance reviews
  • Renewable documents (eg passports, licences, etc)
  • Skills matrix
  • Training history
  • Free form notes

Employee Leave & Absence Records

Get the complete view of each employee’s time off

Employee Records Live
  • See a complete history of each employee’s leave
  • Access leave balances quickly
  • A visual "heatmap" shows their time off by day of the week
  • Use the calendar view for another way to analyze your employees’ time off

Employee Positions & Salaries

Track your employees as they progress over time

Positions & Salaries
  • Control who has access to sensitive remuneration data
  • Upload contracts or position descriptions alongside these records
  • No need to go hunting for documents

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But there are still more employee records features…

Employee Performance Reviews

Use HR Partner as the platform to plan and track employee performance reviews

Performance Reviews
  • Plan performance reviews ahead of time with reminders for managers
  • Keep a summary of the review in the record
  • Upload the actual performance review to keep on file
  • Control who can access performance reviews and other sensitive data

Internal Employee Notes

Keep track of all the informal discussions and notes for each employee.

Internal Notes
  • Include as many file attachments as you like
  • Set reminders so that nothing gets forgotten
  • Choose which users get access to which information

Assets on Loan to Employees

Use HR Partner to keep track of any assets you loan your employees.

  • Track assets on loan such as phones, computers, uniforms, security cards, special equipment and more
  • Easily transfer assets to other employees
  • Set reminders if they need to be updated or retrieved at a certain date

Employee Benefits & Plans

Record any benefits your employees receive so that everything is in one place.

  • Benefits can include health care, insurance plans, vehicle allowances, stock bonus schemes, study allowances, technology spend allowances, or anything else your organization offers
  • Record the value of benefits employees receive
  • Set reminders to ensure benefits stay active

Customizable for your Organisation

HR Partner can be setup to suit your particular requirements…

Use custom fields to record additional specific information (text, dates, check boxes, etc).

You can also turn specific modules on and off – and control the permissions that your team has to view certain information.

HR Partner includes even more modules - in fact, too many to show them all here.

The best way to see them is to explore HR Partner for yourself with a free trial!

Start Now: Special Offer