Employee Record Management System

employee record management system

Digital Employee Personnel Files

As a busy HR employee or business owner, you already know the importance of keeping employee records and personnel files. From paper files to spreadsheets, you work with this data every day. But as your organization grows, you've learned that keeping paper files can be an administrative nightmare.

Make life easier with employee record management in the cloud. Store countless things like name, job title, department, salary, start date, birthday, address, and more. You can also add custom fields!


Management & Employee-Friendly

Want to give other managers access to their employees' digital personnel files? With HR Partner, you can invite colleagues and easily control what they can (and can't) see.

Give your employees the ability to login from any device to update basic information like their address, freeing up time.

Additional Benefits

-Flexible: Custom Fields

-Employee Self-Service

-Control Access Levels

-Works On Any Device

Say Goodbye to Spreadsheets, Paper Files & Lost Data

Gone are the days of relying on spreadsheets and paper files to store employee personnel records. Streamline your HR to save time and avoid costly mistakes.

Store everything safely in the cloud and enjoy regular backups to ensure your data is never lost. Safely maintain digital employee records like name, address, date of birth, title, salary, address, and even custom fields.


-100% Online & In the Cloud
-Military-Grade Security Encryption
-Custom Fields
-Support in Multiple Timezones

Save Time & Streamline Your HR

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Will this work on my mobile phone?

Yes! You can easily and securely access employee records on your mobile phone and any other device.

We use military-grade encryption and since HR Partner is a cloud-based software, you don't have to worry about losing data. We provide regular backups to give you peace of mind.

What is your pricing structure?

All pricing plans follow a tiered model, ranging from $30/month to $250/month depending on company size. This includes employee self-service, record management, leave/time-off management, grievance tracking, asset management and more. Timesheets are an extra add-on. For a full list of pricing, view our pricing page here.

What kind of support do you offer?

We're here to help you succeed. In addition to complimentary phone, email and live chat support, we offer a library of extensive help documentation. Premium training packages are also available.

How can I learn more?

You can start a free 7-day trial (no credit card required) by clicking the orange "free trial" button.